CodeTwo Email Signatures 365 is a centralized system for managing email signatures, disclaimers, auto-replies, and marketing banners across Microsoft 365 environments. It is the only solution of its kind certified by Microsoft and used by more than 120,000 companies worldwide.
Why Email Signature Management Matters
Email is still a primary communication channel in business, but most organizations overlook the value of consistent, professional signatures. Without a centralized system, employees create their own versions, which leads to inconsistent branding, missing disclaimers, or outdated contact details.
CodeTwo eliminates this issue. Signatures are applied automatically, using templates designed by your admin team or marketing department. These signatures follow the user across devices—whether they send email from a desktop, web browser, or mobile phone.
Designed for All Users, No Technical Skills Needed
CodeTwo is accessible through a web interface and requires no special knowledge of HTML or coding. It includes a drag-and-drop editor with professionally designed templates that can be customized with your logo, brand colors, and user-specific details from Microsoft Entra ID (Azure AD).
You can also set up rules to apply different signatures based on message type, sender department, recipient group, or language. For example, one signature might be used for internal emails and a different one for external emails. Another might include a banner during an active marketing campaign.
Signatures Are Only the Beginning
At Lumitiv, we’ve implemented CodeTwo for clients that use it to:
- Embed one-click CSAT surveys to collect customer satisfaction scores.
- Promote upcoming events using banners added directly to outgoing emails.
- Run marketing campaigns with banners and tracked links.
- Display legal disclaimers company-wide without relying on user setup.
- Insert personalized auto-replies during staff absences or holidays.
These features are part of the same interface and can be managed by IT or delegated to marketing, HR, or admin teams without requiring Microsoft 365 admin access.
Works Across Platforms
CodeTwo works with Outlook on Windows, Mac, and the web (OWA), and it also applies signatures on mobile devices. It supports cloud-based signatures applied after sending, as well as Outlook-based signatures that users can see while composing messages.
The service is fast to deploy and changes are reflected instantly, which is useful for last-minute updates to banners or campaign links.
Security and Privacy
CodeTwo operates on Microsoft Azure and complies with ISO/IEC 27001 and 27018. It does not store your email content, and all mail processing is handled securely without leaving Microsoft’s infrastructure. It meets privacy and compliance requirements including GDPR, HIPAA, and CCPA.
Why We Recommend It
For businesses of any size, CodeTwo provides a reliable, scalable way to ensure branding consistency, compliance, and customer engagement through everyday email communication. Whether you’re running a marketing campaign, collecting feedback, or just trying to make sure your team stops copy-pasting their email signatures, it delivers results.